Have you ever been making a slideshow, and wanted to reuse slides from another presentation? What did you do? Find the other slideshow, open it, scroll down to the slide (or slides) you wanted, right-clicked, copy (or Ctrl-C), go back to your new presentation and right-click, paste (or Ctrl-V). And if you want more than one, instead of repeating the whole process, you could hold down the Ctrl button as you select the slides you wanted to copy.
Introducing “Reuse Slides”
Now you don’t have to do any of that. Now PowerPoint lets you reuse your slides from other slideshows without needing to open them, with the Reuse Slides feature. This tool is so handy Microsoft decided to put it into PowerPoint twice- under the Insert tab AND under the Home tab, where you don’t even need to go look for it. Welcome to Day 47 of 365 Ideas for Office 365.
Whichever Reuse Slides button you click on, a window opens on the right, featuring PowerPoint files you have recently opened. You can scroll down to see more, in chronological order of how recently you opened them. As you continue scrolling down, it continues to populate. Keep in mind that these could be files that you presented or simply opened to edit or look at.
Search for (older) Files
Are you looking to reuse PowerPoint slides from a file you haven’t opened recently? Not to worry, you can also just search for a file.
The search results are prioritized by files on this PC, followed by files on OneDrive and SharePoint.
Notice that in both the recent files and in the search results, you can choose to either Choose Slides or Open in PowerPoint.
If you choose “Choose Slides”, the other files go away and are replaced by the actual slides from the PowerPoint you chose. Each has “Insert Slide” at the bottom. Simply click “Insert Slide” for each one you want to add.
Reusing slides with links
Interestingly, since I chose to reuse slides from a presentation that uses the Zoom feature, it shows me where I have broken links from the slides I haven’t chosen to add to my new presentation yet.
I can also choose to open this presentation in PowerPoint if I need to get a big picture view of the entire presentation before choosing which slides to reuse.
Let’s see this in action.
Looking for more? How about the
Sign up to learn how to go from a complete novice in Teams to using Teams for your complete solution for remote learning.
If you like this style of directions and screenshots, walking you through ideas for using Microsoft tools in your classroom, check out my book,
All the Microsoft Tools You Need to Transform Your Classroom: 50 Ideas for using Microsoft Office 365 for Education available on amazon in both Kindle and paperback.