We did Add-ins a few days ago and I didn’t take you t Pro Word Cloud, and I feel guilty, so you need to go back to PowerPoint, click “Insert”, then “Get Add-ins” and type “Word Cloud” in the search box. Click “Add” next to Pro Word Cloud and it will add it to your “My Add-ins” and I will feel a whole lot better. Welcome to Day 40 of 365 Ideas for Office 365. #OnlyInPowerPoint
Adding the Pro Word Cloud Office Add-in
As expected, this makes word clouds within PowerPoint. Whether you keep them there or paste them elsewhere is up to you.
I pasted the first paragraph from yesterday’s blog onto a PowerPoint slide:
Screenshot of yesterday’s post
I then opened Pro word Cloud, and then Clicked-and-dragged over the text on the slide, then pressed “Create Word Cloud”.
You can tweak the settings:
Word Cloud Pro settings
There are a few dozen font choices, and also several dozen color schemes.
Options for Case:
You can determine the maximum number of words used and set a size. You can also resize it after you insert it on a slide.
I set to 40 words maximum and got this:
Sample Word Cloud
I then clicked on “Regenerate Word Cloud” and it made this:
Regenerated Sample Word Cloud
The size of the words did not change, because they are determined by how frequently the word was used, but the color and location, which are random, did change.
You can right-click on the word-cloud to copy it or to save it. You can then paste it directly into your PowerPoint.
I used this today with a group of teachers. I created a Microsoft Forms poll with one question: Name your three favorite Instructional Technology Tools. After they all submitted their forms, I opened the responses in Excel, copied the column with their answers onto a PowerPoint page, highlighted them, and made a Word Cloud with them. I then deleted the list on the slide and pasted the Word Cloud in its place. My “students had a very quickly created visual of their collective answers.
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If you like this style of directions and screenshots, walking you through ideas for using Microsoft tools in your classroom, check out my book,
All the Microsoft Tools You Need to Transform Your Classroom: 50 Ideas for using Microsoft Office 365 for Education available on amazon in both Kindle and paperback.