Our last topic in this series on Sway is using collaboration in Sway. Welcome to Day 57 of 365 Ideas for Office 365– Collaboration in Sway. Collaboration enables partners to work together or an entire group to work together on a Sway.
Share your Sway
When you click on the Share button you can choose the scope of your sharing- specific users (people or groups), anyone in your organization you share the link with, or anyone with the link. This gives you control over who can access your Sway. If you set it more specifically, then even if someone shares the link beyond your intended audience, they won’t be able to access it if they aren’t in the group you gave permissions to. So this determines who you can collaborate with.
Viewing and Editing (Collaboration) permissions
You can also differentiate what permissions the link gives to people. If you share with View selected, you are creating a way for people to see your Sway in Play mode, which is not allowing them to collaborate (create, edit, revise) on your Sway. If you want to enable collaboration on this Sway, you need to select “Invite people to edit”, and share that collaboration link with anyone you want to edit this Sway with you. You can create one link with editing permissions and share that with one or more individuals, and create a different link with only viewing rights, and set different parameters for who gets those viewing rights.
Get a Visual Link and get more clicks
There are also two other options, buttons, that appear when you are creating a viewing link- Get visual link and Get embed code. An embed code allows you to insert the Sway into other websites or programs, like Nearpod and OneNote. (Which we will consider tomorrow!)
Get visual link is a great way to increase the clicks on your Sway links. Designed to paste into email messages, it creates a visual rather than a simple link or url to click on, grabbing your recipients’ attention in a much more engaging way.
Here’s what it looks like in an email.
Before we completely wrap up Sways, lets revisit the start page once more to highlight one additional feature- featured Sways. If you scroll down past New and Recent/Pinned Sways, you get to “Featured Sways”.
Is your mind not already spinning with ideas how you and your students can utilize Sway? Let Featured Sways be your inspiration. Don’t miss the “Show more featured Sways” button!
The “shortcuts in Word” featured Sway is an example of a link to a resource on https://education.microsoft.com that includes a Sway, and that particular Sway is also an example of a Sway that has 4 other Sways within it. That’s right, a Sway within a Sway. So go ahead and explore some featured Sways, and think about how your students can use the collaboration feature.
Sway Collaboration. #TogetherWe’reBetter
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If you like this style of directions and screenshots, walking you through ideas for using Microsoft tools in your classroom, check out my book,
All the Microsoft Tools You Need to Transform Your Classroom: 50 Ideas for using Microsoft Office 365 for Education available on amazon in both Kindle and paperback.