Welcome to Day 28 of 365 Ideas for Office 365, where we are currently focusing on features that are #onlyinPowerPoint. That’s not to say they aren’t in other Microsoft products like Word, just that they’re only in Microsoft products. This includes Morph, Designer, and QuickStarter, and today’s topic, SmartArt. To find Smart Art, either in PowerPoint desktop or PowerPoint online, click on Insert on the ribbon, then the dropdown for SmartArt (online) or just click on SmartArt (desktop).
SmartArt in PowerPoint Online
SmartArt in PowerPoint on the desktop
As you can see, there are many more options in the desktop version.
PowerPoint desktop has so many choices that you can click to look at one group at a time.
When you click on any particular Graphic, a description of its purpose opens to the right. Here’s a “Multidirectional Cycle”, for example.
Multidirectional Cycle Graphic
When you choose a graphic by clicking OK, it appears on your slide. Rather than editing it by clicking on the actual slide, a window opens to the left to type in. In this Picture Organization Chart, when I click on an image placeholder in the editing window, a window pops up so I can select the image to go there from a saved file, an online search or from Microsoft Office’s large icon library.
Insert Images options
(You can also add an image by clicking on an image placeholder on the actual slide.) You can resize the image on the slide.
If you want to add another person at any level, click on a box at that level and press enter. Another box will be added at the that level.
Need to change the level of a box? Click in the text field and press tab to move down one level. Press Shift+tab to move up one level.
Also, while you are editing, you can click on “design” in the ribbon to make changes to the basic layout. Realize you don’t have images for everyone in the chart, so you want to switch to a different hierarchical organizer? Don’t start over. Just choose a different layout! You can also move, promote and demote text boxes from the commands under the design tab as well.
Formatting Smart Art
With PowerPoint, you will never have to create your own graphics from scratch. There are 40 different Lists, 48 Processes, 17 Cycles, 15 Hierarchies, 40 Relationships, 4 Matrices, 4 Pyramids, 36 Pictures, and 9 more form Office.com. With so many choices, there’s sure to be a graphic to meet your needs.