This is about Microsoft Forms. But first, my apologies. I meant to take a break over the summer. I didn’t mean for it to be 2 months, but you know how once you get out of the habit of doing something, well. Allow me to make it up to you by hitting back to school season with some new stuff, starting with Microsoft Forms. Welcome (back) to Day 64 of 365 Ideas for Office 365.
Finding Forms in Office 365
First, let’s find Forms. In OneDrive, click on the waffle in the upper left corner.
When the most popular apps appear, Choose Forms (Your list will not look exactly like mine.)
The Forms Home Page
Once you become a regular user of Forms, these tabs across the top will become useful. You can share a Form you create with other individuals or with any Group. Groups exist across Office 365, so any group you create in Outlook, Teams, or Stream, for example, is one that can share a Form. Of course the search box will come in handy when you are looking for a particular Form that might not be one you have opened recently, because that is the order they appear in- most recently opened is first.
Creating a new Form
Since we are considering Forms for surveys, we will click on “New Form”.
This opens a big, blank Untitled canvas, with two tabs, “Questions” and “Responses”. While creating, we will only need to look at the Questions tab.
Click on “Untitled” to give your survey a name, optionally add a description and/or picture.
8 Question Types in Microsoft Forms
The “Add new” button is the way to add questions to your survey. Clicking on it yields 4 questions types and ellipses leading to more options.
Some are self-evident, like Choice and Text.
Choice allows you to create a multiple choice question. By default there are two answer choices. Add more choices by clicking on “Add option”. (Clicking on “Add “Other” option” adds “Other” as an answer choice.)
Wondering what does
“Other” look like?
You can click on “Preview” at the top of the screen at any time to see what your survey will look like to the user on either a computer and on a mobile device.
Preview your Forms, anytime
Doing so will allow you to see that adding “Other” as an option actually allows the survey respondent to fill in that “other” blank.
You can toggle on or off the ability for users to select more than one answer, and all question types allow you to make this a required answer.
Once you create a question, if you want to create a similar question, you can save time using the “Copy” button:
To add additional questions, click on Add new” again.
The “Text” question type allows respondents to type in an answer. If it will likely be more than sentence-length, click to toggle on “Long answer”. Long answer allows the respondent to see their entire answer as they type because the answer box expands as they continue typing.
All question types allow you to add a reference image. This can be purely decorative or engaging, or it can be information required to answer the question, like a chart or graph.
Once you have more than one question, you can also easily reorder them using the arrow icons, or delete a question using the trash can icon.
The Rating question type lets you determine anywhere from 2-10 intervals, and choose between numbers or stars.
The date question type only accepts dates as a response.
Ranking allows the user to either click and drag, or use the up and down arrows, so reorder the answer choices into a preferred order.
Likert allows the creator to add any number of rows and columns, which can each have absolutely any labels.
Important note: Only one column can be picked for each row. I other words, in this sample, if I click on Option 2 for Statement 1, then option 1 for Statement 1 will be deselected.
Net Promoter Score
Similar to “Rating”, Net Promoter Score will always have a scale of 0-10, but you can edit the labels at the extremes so they don’t have to read, “Not at all likely” and “Extremely likely”.
Sections in Forms
Finally, you can simply add a section of text without any questions. We will look at that, as well as the Theme button and other options, after we look at Quizzes in Forms.