Okay, it doesn’t sound like the sexiest topic possible. But collapsible headings are really handy when you have a longer document, and add accessibility to any length document. Welcome (at last) to Day 84 of 365 Ideas for Office 365– collapsible menus in Word.
Why Use Collapsible Headings
Besides making it easier to create longer documents, collapsible headings make it easier to navigate documents. Consider your students with IEPs that say “reduce visual clutter” or have trouble with organization or following multi-step directions. Imagine them having all the content or instructions, yet only needing to see one piece at a time- the part they are currently working on .
Real Life example
Here you see my really long list of many of the digital tools we use in our district, all in Normal style, Calibri font, size 11.
This is how to make the collapsible menus. Select a line of text (click and drag over it), in this example “Microsoft Tools”, and change the style to heading. You can repeat this process by doing the same thing with “Google Tools” and the other two, but since I already have Microsoft Tools selected, I can save some steps by clicking on the paint brush. This copies the style of the text that is currently selected and applies it to the next text I select. That means it will apply the Heading style (which changes the font to Calibri Light (Heading) and the size to 16 as well as changing the color.)
Harness the True Power of the Paint Brush
Now I can repeat that process again, since clicking the paint brush once allows you to apply the style once. However, if you double-click the paintbrush, it works more like a roller. It will continue changing the style of any text I select until I turn it off by clicking on the paint brush again.
Toggle Content- Hidden and Visible
Now that I have all four headings, if I hover over any of them, a drop-down arrow appears to their left. Clicking on it toggles that “section” open and closed, making all the content beneath them, up to the next heading, hidden or visible.
Don’t you wish all meeting agendas worked like this? Add some organization and visual structure to your Microsoft Word documents by adding collapsible headings.