Table of Contents are easy to create in Word. So is making them clickable. Welcome to Day 85 of 365 Ideas for Office 365. Clickable Table of Contents. Yesterday we showed you how to add visual structure and accessibility to your Word documents by utilizing the Heading Style to create collapsible menus in Microsoft Word. An interactive Table of Contents is another way to achieve these goals.
Purpose of Clickable Table of Contents
Like yesterday’s topic, adding a table of contents to a Word document makes it much easier to both create and navigate longer documents but also to make any length document more accessible.
You can create a table of content s with or without headings. If you are going to use headings anyway, go ahead and make them first, because headings automatically appear in your list of places in a document you can zoom (teleport) to.
Process of Hyperlinking your Table of Contents
Start by simply typing the text for your table of contents. Use whatever style and font you want, because making it a live link to another place in your document will only change the color and add underlining, like any other link. It won’t change anything else about the text.
Select the text for the first link. (Click and drag over it.)
Click on the Insert Tab.
Click on the Links Icon, then on “Link” from the icons that drop down.
Instead of adding a url from a website, choose “Place in This Document”
Link to Headings
Notice that your choices include Top of document, any Headings you have created, and Bookmarks you have created. If you already created Headings for your sections, you can just select one and that line in your table of contents will take you to that location in your document.
What if I’m not using headings, or I want to have additional locations to zoom to that aren’t appropriate to make a heading?
That’s where Bookmarks come into play.
Create a bookmark in a location by selecting that text (even if it is just a space), clicking on the Insert tab and the links icon as above, but this time click on Bookmark when it appears.
Type in a name for that location and click the Add button. This will add a bookmark to the list that appears when you want to add a link to a place in this document.
Now when you follow the steps above to add a link, any bookmarks you create will be additional choices for your table of contents, just like the headings.
So now you have two ways to make your Word documents more easily navigable. You don’t have to choose between them, either. As we have seen, making a clickable table of contents works very well in conjunction with collapsible headings for your sections.