Day One

I’ve been meditating on the idea of doing 365 ideas for Office 365, and I’m ready to dive in.  I realize that my “Chrome Extension of the Week” idea lasted for like, four or five weeks, and that was once a week, and this  idea is every day for a year, but I think I’m ready for the challenge.

So, join me on this adventure!

Terminology

To start, let’s clarify some terminology.  Strictly speaking, One Drive is the actual cloud storage, and Office 365 is all of the Microsoft online tools, including One Drive, that you can access from One Drive.  The Microsoft Office desktop tools (Word, PowerPoint, Excel, etc.) are on your Windows 10 (or iOS) desktop, and not in Office 365, although you can save them there and open them in the O365 or desktop version.  However, if I’m going to make this year worthwhile, I’m going to include ideas from all the Microsoft platforms, but for the sake of not having to come up with a different catchy name, I’m still going to call it “365 Ideas for Office 365“. 

This is what my OneDrive for Business looks like.

OneDrive for Business
OneDrive for Business

For comparison, here’s what my personal OneDrive looks like.

OneDrive (personal)
OneDrive (personal)

So there’s some more bells and whistles in the business version.

Accessing Apps in Office 365

You can get to the other O365 tools from clicking on either “Office 365” or the waffle next to those words, both in the top left corner.

Accessing the O365 apps
Accessing the O365 apps

The waffle opens a column that lists the most popular apps plus your most frequently used apps, while leaving you in OneDrive.  (Until you click on an app in the list.)

Accessing apps by clicking on the waffle.
Accessing apps by clicking on the waffle.

If the app you want isn’t in the list, click on “All apps –> ” to see an alphabetical list of all the apps you have access to.

Clicking on the words Office 365, on the other hand takes you to a new web page with links to the apps.

Accessing the apps by clicking on the words Office 365
Accessing the apps by clicking on the words Office 365

To see the rest of the apps, click on “Explore all your apps –>

This also leads to an alphabetical list, but with descriptions, underneath a couple featured apps.

Microsoft Office Programs versus O365 Apps

There are also differences in features between the online (O365) and desktop versions, such as Word and PowerPoint, sometimes very significant.  Traditionally, the desktop versions have been the premium versions, and O365 has had stripped down versions, but that is starting to change. 

Looking at the Insert tab for OneNote, you can see the desktop version has way more options than OneNote Online.

Desktop:

Options under the Insert tab in OneNote 2016 desktop program
Options under the Insert tab in OneNote 2016 desktop program

Online:

Options under the Insert tab in OneNote online
Options under the Insert tab in OneNote online

However, some of the tools on the online version (Stickers, Forms) are not available in the desktop version.  What’s more, for the drawing tools, math tools and especially immersive reader, the online OneNote is significantly better than the desktop version.

PowerPoint and Excel are still far superior on the desktop, but for other programs, it depends which feature you’re looking for.  Look for more features to debut in the O365 versions in the future.

So that’s your introduction.  Tomorrow we’ll start looking at actual cool things you can do with Microsoft Office and Office 365.

364 to go!

Leave a Reply

Your email address will not be published. Required fields are marked *